Sample Essay: Risk Management and Contingency Planning

Objective

Due to the fashion safety Rule policies, an organization must put into practice the Contingency Planning Practices to guarantee the protection of the fashion products, workers and the invited guests in general.  In order to achieve this undertaking, there are more than a few steps that an organization must complete to discover serious business functions, processes and venues that are involved in the process of the fashion designing and the fashion industry as a whole so as to comprehend the probable impact to the industry if a disruptive episode occurred.  One of the first steps of implementing this particular Contingency Program is to carry out a Risk Assessment.  This questionnaire will help one recognize the existing and risks threats to such an event and execute measures to eradicate or reduce these potential risks.

Risk assessment

Firstly from the information provided we as the group were able to come up with a certain list of various possible risks that can occur within this events period. From this information the most likely risks were arranged in the order of the probability of the risk occurring. Secondly, the probability of these doubts happening and the comparative impact they might have were evaluated. We came up with a certain criteria which are listed below to show the outcome of the probability of the risks happening. Thirdly, the risks we were able to prioritize and made a policy in order to reduce their gravity of the risks in case they happen.

The risk assessment team came up with the following risk as one that is most probable to happen;

Fire risk; as in any event, fire is one of the most common modes of accident. And so as to be clear from fire, we had to include it as one of the risks that can occur. Besides it is important reduce of fire occurring since if it occurs it can affect the whole event and eventually reduce the quality of the designs being released in the winter launch.

Risk Response

For the fire risks; the following response is outlined;

The fire alarms are made highly sensitive and therefore, dry ice and smoke machines and fireworks are not permitted. This reduces chances of event interruption.

All entrances, exits and gangways in all areas must be kept unobstructed at all times. The main corridor is the main fire escape route and must be kept clear at all times.

Every studio holds a fire extinguisher. Fire fighting apparatus should be kept clear and be readily accessible. Neither they, nor signs indicating their positions, can be removed or obscured.

The venue holds an additional small supply of hand held fire extinguishers and fire blankets that we have required.

Contingency Plans

The contingency plan is pretty simple in this case. In case of any risk, e.g. fire, or any other accident, the primary responder is to inform the Contingency Planning Coordinator who in this case is one appointed to do so. All identified. Information must be communicated to the Contingency Planning Coordinator who in turn he informs the systems supervisor who is to get in touch with the Damage Assessment Team Leader and notify them of the fire event.  The Damage Assessment Team Leader is to alert team members and direct them to comprehensive complete the evaluation procedures outlined to establish the degree of damage and predictable recovery time.

There is also the Fire evacuation procedure in which the Contingency Planning Coordinator will brief everyone fully on the fire procedures prior to the event. On hearing the fire alarm, one should evacuate via the nearest fire exit to the Fire Assembly Muster Point, which is located on the triangular patch of grass facing the venue, across the slip road The staff on duty and security staff will also direct you out of the building through the nearest unaffected fire exit. The main exit routes from the venue can be found on the attached venue floor plan provided. Disabled guests will be assisted to evacuate by the appointed person who shall be identified by the Venue / Event Manager prior to the event commencing. The 2 large fire doors halfway down the main corridor and the fire blinds separating the reception and bar area will all close automatically when the fire alarm sounds. Please do not return to the building until you have been given the all clear by your Contingency Planning Coordinator, who will have consulted with the London Fire Service.

Also In case any fatalities, A First Aid Box will be made available and a first aid trained representative will be on site, identifiable within the staff. Additional, First Aid boxes will be located in the reception area. if the fatality is very serious then The nearest accident and emergency unit to Jasmine Studios is: Charring Cross Hospital ,Fulham Palace Road London W6 8RF.